Ordinance Approving And Adopting Fiscal Year 2023-24 Mid-Year Supplemental Budget Adjustments And Amendments For Various County Departments And Funds; Amending Ordinance Nos. 23-76, 23-78, And 23-81 To Make Budget Adjustments; Ratifying And Approving Impl

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Whereas, This Board Desires To Accomplish The Purposes Outlined In The Accompanying Memorandum, A Copy Of Which Is Incorporated Herein By This Reference, Be It Ordained By The Board Of County Commissioners Of Miami-Dade County, Florida: Section 1. In Compliance With The Provisions Of Section 1.02(A) Of The Miami-Dade County Home Rule Charter And Section 129.06, Florida Statutes, The Fiscal Year 2023-24 Supplemental Budgets Attached Hereto And Made A Part Hereof Are Hereby Approved, Adopted And Ratified And The Budgeted Revenues And Expenditures Therein Provided Are Hereby Appropriated. Section 2. Ordinance Nos. 23-76, 23-78, And 23-81 Are Hereby Amended To Make Budget Adjustments In The Appropriation Schedules As Outlined In The Accompanying Memorandum And Correct Scriveners Errors, If Applicable. These Amendments To The Fy 2023-24 Adopted Budget Are Hereby Approved, Adopted And Ratified. Section 3. All Resolutions, Implementing Orders And Other Actions Taken By The Board Of County Commissioners Setting Fees, Charges And Assessments For Fy 2023-24 Are Hereby Ratified, Confirmed And Approved And May Be Amended During The Year. Section 4. All Grant, Donation, Settlement, And Contribution Funds Received By The County Are Hereby Appropriated At The Levels And For The Purposes, If Any, Intended By The Grants, Donations, Settlements, And Contributions For Fy 2023-24. Section 5. The Provisions Of Section 2-1799(G) Which Requires 50 Percent Of Unallocated Carryover In The Countywide General Fund Be Allocated To The Public Housing And Community Development Department For Public Housing, Affordable Housing And Workforce Housing Capital Projects Is Waived With Respect To $34,282,000.00 In Unspent Inflation And Affordable Housing Stabilization Reserve Within The Community Action And Human Services Department, Homeless Trust, And Public Housing And Community Development Homes Program Projects. Section 6. The County Mayor Or County Mayors Designee Is Hereby Authorized To Negotiate And Execute Agreements, Following Approval By The County Attorney For Form And Legal Sufficiency, For Funding Allocations To Community-Based Organizations, Other Governmental Agencies, Non-Profit Organizations, Or Cultural Organizations Or For Cultural Events Approved In This Ordinance As A Result Of A Request For Proposals, Other Formal Selection Process, Or Other Allocations Approved By The Board. Section 7. The County Mayor Or County Mayors Designee Is Hereby Authorized To: (I) Receive $800,000.00 In Grant Funding From The Childrens Trust For The 2024-2025 Case Management Referral Program (Program); (Ii) Provide A Grant To The School Board Of Miami-Dade County For The Program, In The Amount Of $1,047,898.00, Inclusive Of The $880,000.00 From The Childrens Trust And $167,898.00 In County Funding; (Iii) Negotiate And Execute Grant Agreements Between (A) The County And The Childrens Trust, And (B) The County And The School Board Of Miami-Dade County, To Effectuate The Program; And (Iv) Exercise The Provisions Contained In The Agreements, Including Indemnification, Termination, And Amendment, Provided That Such Amendments Do Not Alter The Purpose Of The Program Or Term Of The Agreement, Or Provide Additional Funds, Subject To Approval For Legal Form And Sufficiency By The County Attorneys Office. Section 8. If Any Section, Subsection, Sentence, Clause Or Provision Of This Ordinance Is Held Invalid, The Remainder Of This Ordinance Shall Not Be Affected By Such Invalidity. Section 9. It Is The Intention Of The Board And It Is Hereby Ordained That The Provisions Of This Ordinance Shall Be Excluded From The Code. Section 10. All Provisions Of This Ordinance Shall Become Effective Ten (10) Days After The Date Of Enactment Unless Vetoed By The Mayor, And If Vetoed, Shall Become Effective Only Upon An Override By This Board. In The Event Any Particular Component Of This Ordinance Is Vetoed, The Remaining Components, If Any, Shall Become Effective Ten (10) Days After The Date Of Enactment And The Components Vetoed Shall Become Effective Only Upon Override By This Board. Header Date: To: Honorable Chairman, Oliver G. Gilbert Iii And Members, Board Of County Commissioners From: Daniella Levine Cava Mayor Subject: Fy 2023-24 Mid-Year Budget Supplement Staff Recommendation Executive Summary In Compliance With The Provisions Of The Miami-Dade County Home Rule Charter Section 1.02(A) And Section 129.06 Of The Florida Statutes, This Ordinance Approves And Ratifies The Fiscal Year 2023-24 Mid-Year Supplemental Budget Adjustments And Amendments For Various County Departments. It Further Details Information Concerning The Potential For Future End-Of-Year Adjustments For Certain Departments. Additionally, This Item Approves The Grant Agreements For The 2023 Case Management Referral Program (Program) Between (1) Miami-Dade County (County) (2) The Childrens Trust (Trust), And (3) Miami-Dade County Public Schools (M-Dcps). This Program Funds, In Whole Or Part, The Here Everyday Ready On Time Truancy Prevention Program (H.e.r.o.), The Middle & High School Aged Youth Program, And The One-Stop Educational And Community Service Centers (One Stop). The Item Further Seeks To Authorize Grant Agreements In Connection With The Program. Recommendation It Is Recommended That The Board Of County Commissioners (Board) Approve The Attached Budget Supplements And Amendments In Accordance With The Home Rule Charter And Section 129.06 Of The Florida Statutes. These Amendments Will Align The Countys Fy 2023-24 Adopted Budget With Receipt Of Additional Or Reduced Revenues With Corresponding Adjustments To Appropriations. It Is Further Recommended, With Respect To Certain Unspent Funds, The Waiver Of Section 2-1799(G) Of The County Code, Which Requires 50 Percent Of Unallocated Carryover In The Countywide General Fund Be Allocated To The Public Housing And Community Development Department (Phcd) For Public Housing, Affordable Housing, And Workforce Housing Capital Projects. Scope The Impact Of This Item Is Countywide. Fiscal Impact/Funding Source Detailed Below. Track Record/Monitor N/A Delegated Authority This Item Delegates Authority To The Mayor Or Mayors Designee To: (I) Accept $880,000 In Grant Funds From The Childrens Trust For The 2024-2025 Case Management Referral Program; (Ii) To Negotiate And Execute A Grant Agreement With The Childrens Trust For These Grant Funds, And A Grant Agreement With The School Board Of Miami-Dade County (M-Dcps) For The Case Management Referral Program, In The Amount Of $1,047,898, Inclusive Of The $880,000 From The Childrens Trust, And $167,898 In County Funding. Furthermore, This Item Delegates Authority To The Mayor Or The Mayors Designee To Exercise All Provisions Contained Within Such Agreements, Including Indemnification, Termination, And Amendment, Provided That Such Amendments Do Not Alter The Purpose Of The Case Management Referral Program Or The Term Of The Agreement, Or Provide Additional Funds. Background A Budget Supplement Is Required By The Miami-Dade County Charter And State Law When Expenditures Exceed Budgeted Appropriations. Additionally, As Required By The Board, Pursuant To Ordinance No. 21-61, The County Mayor Or County Mayors Designee Shall Prepare And Present To The County Commission A Mid-Year Budget Amendment Setting Forth Any Necessary Revisions To The Then-Current Fiscal Years Budget Neither Earlier Than April 1 Of Every Year Nor Later Than May 31 Of Every Year. This Supplement Has Been Prepared To Comply With These Requirements. The Total Value Of All Operating And Capital Adjustments Detailed Below Is $56.273 Million. General Fund Adjustments The General Fund (G1001) Requires A Budget Supplement Of $39.156 Million For General Fund Supported Activities Described Below. Unallocated Countywide General Fund As Presented In The Fy 2022-23 End Of Year Budget Supplement Item, An Additional $39.156 Million In Unallocated Carryover Was Identified. County Code Section 2-1799(G) Requires That Every Year At Least 50 Percent Of The Unallocated Carryover In The Countywide General Fund Be Transferred To Phcd To Be Used For Public Housing, Affordable Housing, And Workforce Housing Capital Projects. A Waiver Of This Requirement In Section 2-1799(G) Is Needed With Respect To $34.282 Million Of Unspent Inflation And Affordable Housing Stabilization Reserve Be Transferred To The Miami-Dade Rescue Plan Economic And Social Projects Fund (G1006) To Maintain Funding For The Remaining Community Action And Human Services Department, Homeless Trust, And Public Housing And Community Development Homes Plan Program Projects. The Remaining Balance Of $4.874 Million Will Be Transferred, Pursuant To Ordinance No. 22-112, As Codified In Section 2-1799 Of The County Code. A Transfer Of $2.437 Million From The Countywide General Fund To The Phcd For Affordable Housing Is Included In This Item. After Netting Out The Transfer To Phcd, The Remaining Balance Of $2.437 Million Of The Unallocated Carryover Will Be Transferred To The Fy 2023-24 Constitutional Officers Reserve (G1003) For A New Balance Of $12.083 Million. This Is Consistent With Section 2-1799(C)(F)(2)(Iii) Of The County Code, Which Provides That The Remainder Of Unallocated Carryover Funding May Be Used To Build Up Reserves. County Attorney The County Attorneys Office Requires A Mid-Year Supplemental To Address Retention And Recruiting Needs In Light Of A Highly Competitive Legal Marketplace, And A Substantial Increase In Demands For Legal Services. The Transition To Elected Constitutional Officers, As Well As An Increase In Demand Associated With Complex Litigation, Complicated Commercial Transactions, And Additional Requests For Legal Services From The Board Of County Commissioners, The Mayor, And The Administrative Departments Require Expanded Staffing. The Funding Supports Six (6) Assistant County Attorney Positions And ?Ve (5) Support Staff Positions ($754,000). Reclassi?Cation Of Two (2) Assistant County Attorney 3 Positions Into Four (4) Assistant County Attorney 1 Positions Is Revenue Neutral And Results In A Net Increase Of Two Positions In The Table Of Organization. Police And Community Action And Human Services (Cahsd) An Amendment Of $275,000 In The General Fund (G1001) From Cahsd To Police To Transfer Funding To Be Provided To The Miami Foundation, Inc. For Costs Related To The Administration, Management, And Disbursement Of Funding Appropriated In The State Of Floridas Fiscal Year 2023-24 Budget For Miami-Dade Countys Anti-Violence Projects. The Authorization To Provide Funds To The Miami Foundation, Inc. For This Purpose Was Approved By This Board On February 21, 2024 Pursuant To Resolution No. R-150-24. Non-Departmental The Following Allocations Are Recommended To Be Included In The General Fund (G1001) Non-Departmental Expenditures Totaling $1.068 Million. These Adjustments Will Be Funded From Anticipated Operational Savings Within The General Fund. However, If These Anticipated Savings Fail To Materialize, The Board May Be Asked Through The End Of Year Budget Supplement To Approve The Utilization Of Reserves To Fulfill These Funding Requests. * Haitian Heritage Month - $150,000 For Goods And Services Associated With Events During The Month. * National Organization Of Black County Officials (Nobco) - $500,000 For Events And Activities In Miami-Dade County For Nobcos Annual Conference. * School Board Of Miami-Dade County (M-Dcps) - $168,000 For The Case Management Referral Program. * Metro Center Project - $250,000 To Retain An External Legal Counsel With Expertise In Condominium Law To Assist With Contract Drafting And Negotiations With The Potential Developer Of The Metro Center Project. * Adrienne Arsht Center - $400,000 To Offset The Cost Of Hosting Resident Companies To Offset The Cost Of Rent And Or Charges. Other Operating Adjustments Board Of County Commissioner The Schedules For The Board Of County Commissioners Funds (General Fund G3027-44, General Fund G3075-77, General Fund G3090-91, And Tf270, As Detailed In The Ordinance Schedule) Have Been Adjusted To Reflect Actual Fy 2022-23 Activity, As Approved In The Fy 2022-23 End Of Year Budget Supplemental. Board Of County Commissioner - Non-Departmental The Board Of County Commission (Bcc) Community-Based Organization (Cbo) Discretionary Reserve Funds (General Fund G3092-104, Detailed In The Ordinance Schedule) Requires A Budget Supplement Funded From Prior Year Unspent Cbo Discretionary Reserve Funds And Transfers Approved By Individual Commissioners From The District Designated Program (General Fund G1005), Bcc Anti-Gun Violence Trust Fund And Marlins Settlement Allocation (General Fund G1001). Community Action And Human Services The Communityactionandhumanservicesdepartment(Cahsd)Requires A Budget Supplementto The Cahsd Operating Grant Funds (Sc001 Sc002) To Reflect A Reduction Of $275,000 In General Fund Support For Reallocation Of Funds As Required By Resolution R-150-24 To The Police Department For The Miami Foundation, Inc. For Costs Related To The Administration, Management, And Disbursement Of Funding Appropriated In The State Of Floridas Fiscal Year 2023-24 Budget For Miami-Dade Countys Anti-Violence Projects. Cultural Affairs The Cultural Affairs Department Requires A Mid-Year Supplemental Of $4.286 Million Resulting From Establishing A New Tourist Development Council (Tdc) Grant Fund (S1034) Within The Department. Establishing This New Fund Allows The Department To Receive Their Annual Tourist Tax Allocation And Carryover From The Tourist Development Tax (Tdt) Revenue Fund (St002) ($4.186 Million) And The Tourist Development Surtax (Surtax) Revenue Fund (St003) ($100,000) Directly Into The Departmental Accounts Allowing The Department To Manage And Monitor Their Tdc Grants More Efficiently. Tourist Taxes The Professional Sports Franchise Facility Tax (Psfft) And Tdt Surplus/Shortfall Reserve Fund (D3004) Requires A Budget Supplemental Of $1.250 Million Moving Funds From D3004 To The Tdt Revenue Fund (St002) To Fund Various Cultural Programs Originally Funded Out Of The Cultural Affairs Tourist Development Council Grant Unallocated Carryover. These Programs Include The Historic Hampton House ($250,000), Museum Of Contemporary Art Of The African Diaspora ($250,000), Miami Fashion Week ($250,000), Doral Cultural Arts Center ($250,000), And The Miami Black History Museum ($250,000). Capital General Government Improvement Fund (Ggif) As Directed By Resolution R-158-24 And R-297-24 To Identify And Allocate Legally Available Funds In Fy 2023-24 Adopted Budget For Matching Funds To Build The Legacy Gift Project At Walt Frazier Park ($1.15 Million), The Legacy Gift Project At The County Owned Park Property At The Boys And Girls Club Of Miami-Dade, Kendall Club ($1.15 Million), And Establish A Science, Technology, Engineering And Math (Stem) Community Training Center In County Commission District 1 ($300,000), It Is Recommended To Reallocate $2.6 Million From The General Government Improvement Fund (Ggif) Under Non-Departmental Capital Program # 9810050 - Repairs, Renovations For This Purpose. Parks, Recreation And Open Spaces The Parks, Recreation And Open Spaces Department Requires A Budget Supplemental Of $3 Million, Funded Through The Countywide Infrastructure Investment Program (Ciip) (Co080) Recreation And Culture Capital Programs, For Capital Program # 2000001835 Infrastructure Improvements Costal Parks, Resiliency, And Marina Programs, Project # 3005585 Fairchild Tropical Botanic Gardens Sea Level Rise And Flood Mitigation Shoreline Stabilization Due To The Project Moving Forward Quicker Than Anticipated. End Of Year Adjustments At This Time, I Would Like To Inform The Board That The Following Departments May Require An End-Of-Year General Fund Budget Amendment And/Or Supplemental Budget Associated With Higher Than Anticipated Operating Expenditure Demands That May Require The Utilization Of Reserves Through The End Of Year Budget Supplement If Additional Savings Or Revenues Do Not Materialize Such As: * Corrections And Rehabilitation To Cover Additional Overtime Costs Resulting From An Increase In The Inmate Population, Additional Inmate Medical And Mental Health Needs And Enhanced Efforts To Ensure Compliance With The Mandates From The Department Of Justice. (Projected $14.730 Million). * Fire Rescue To Cover Additional Expenses In The Air Rescue Division Associated With Contractual Repair Services And Parts For Helicopter Maintenance. (Projected $2.357 Million). * Police To Cover Expenses Associated With Additional Overtime For The Real Time Crime Center, The Priority Response Team (Prt), North Operations, The Miami-Dade Public Safety Training Institute (Mdpsti) Research Center, Additional Rental Expenses For The Surfside Warehouse, Higher Fleet Expenses To Equip Purchased Vehicles, Unbudgeted Payouts Such As Compensation Leave And Military Leave, And Mandates Such As Court Services, Extended Shifts, And Call Backs. (Projected $39.118 Million). _______________________________ Carladenise Edwards Chief Administrative Officer