Proposed Contract Amendment (Technology) Department(S): Bureau Of Technology Vendor: Pro-West And Associates, Inc., Walker, Minnesota Request: Authorization For The Chief Procurement Officer To Renew And Increase Contract Good(S) Or Service(S): Permit Tra

Description:

Proposed Contract Amendment (Technology)Department(S): Bureau Of Technology Vendor: Pro-West And Associates, Inc., Walker, Minnesota Request: Authorization For The Chief Procurement Officer To Renew And Increase Contract Good(S) Or Service(S): Permit Tracking Systemoriginal Contract Period: 2/1/2023 - 1/31/2025 With Two (2) One-Year Renewal Optionsproposed Amendment Type: Renewal And Increaseproposed Contract Period:renewal Period 2/1/2025 - 1/31/2026 Total Current Contract Amount Authority: $189,000.00 Original Approval (Board Or Procurement):Board, 2/9/2023, $189,000.00 Increase Requested: $189,500.00 Previous Board Increase(S): N/A Previous Chief Procurement Officer Increase(S): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(S): N/A Previous Chief Procurement Officer Extension(S): N/Apotential Fiscal Impact: Bot: Fy 2025 $35,000.00, Fy 20226 $15,000.00; B&Z Fy 2025 $94,500.00 Fy 2026: $94,500.00 Accounts: B&Z: 11000.1160.10155.540135.00000.00000 And Bot: 11000.1490.15050.540135. 00000.00000 Contract Number(S): 2210-09200 Concurrences:the Contract Specific Goal Set On This Contract Is Zero.the Chief Procurement Officer Concurs.bot: N/Asummary: Building And Zoning (B&Z), Administrative Hearings (Ah), And The Bureau Of Technology (Bot) Are Working In Conjunction With Ocpo To Bring A Single Amendment That Includes A Scope Of Work For Two Different But Related Efforts. Ultimately The Goal Of This Amendment Is To Enhance B&Z's Permit System, Provide Technical Support For The Application And Integrate With Ah's Citation Management System.the Total Cost For The Dedicated B&Z Services Is $139,000.00. Administrative Hearings Is Actively Collaborating With Bot To Integrate The B&Z Permit System And The Ah Citation Management System. The Cost To Integrate The Systems And Provide Additional Support Is $50,000.00. The Integration Will Help Streamline.